Job Description

Student Affairs Meeting Services (SAMS) is seeking an Events Planner 1 to serve our diverse clientele of students, student groups, staff, faculty, departments, and the community. SAMS is one of the oldest business auxiliary units at Stanford University and is responsible for the management, reservations, and stewardship of outdoor and indoor spaces around campus for events including training, conferences, career recruiting events, milestone celebrations, and University Big 5 events. We offer one-stop event planning including AV, catering, entertainment, and room set-ups with internal and external vendor partners. SAMS is part of the Central Operations team of the Vice Provost for Student Affairs. We are looking for qualified candidates who will contribute to inclusion, diversity, and equity which are integral to Stanford's commitment to excellence and Student Affairs' Our Most Important Work. An ideal candidate will have: Strong communication skills to clearly and effectively communicate information to internal and external audiences. Regularly takes initiative to research answers, find solutions, fine-tune processes, and navigate a decentralized campus. Strong problem-solving skills. Strong interpersonal skills, including the ability to work with individuals and groups from various identities, cultures, and backgrounds. Capable of quickly shifting gears while providing excellent customer service. Quickly understand the needs of our clients and offer alternative meeting or event solutions within current policy guidelines. Balance bringing entrepreneurial and innovative practices with establishing best-practices for a growing group. This position reports to the Director of Facilities, Operations, and Student Unions in the Vice Provost of Student Affairs.

CORE DUTIES:

Design, plan, implement, and coordinate customized events. Evaluate and select vendors and providers of services considering stakeholder requests and requirements. Serve as a member of an events team, contributing in various functional areas including budget allocation and event logistics. Consult with stakeholders to determine objectives and requirements. Inspect event facilities to ensure they conform to event needs. Manage accounting operations relating to registration, including daily accounting procedures and reports. May serve as project leader on smaller scale events, coordinating teams that plan, implement, and manage all aspects of events. Other duties as assigned.

MINIMUM REQUIREMENTS:

Education and Experience: Associate degree and three years of relevant experience or combination of education and relevant experience. Knowledge, Skills and Abilities: Demonstrated success planning events. Ability to work both independently and as part of a team. Ability to establish priorities and handle numerous time-sensitive projects. Excellent interpersonal, communication, time management, and customer service skills. Knowledge of Microsoft Office suite and other online documents. Ability to interact and collaborate with a broad spectrum of contributing groups and customers. Certification and Licenses: Valid Non-Commercial Class California Driver's License.

PHYSICAL REQUIREMENTS:

Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone. Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and lift/carry/push/pull objects that weigh 21-40 pounds.

WORKING CONDITIONS:

This is a 100% onsite position to meet student and departmental needs. May require some travel and working evenings and weekends.

WORK STANDARDS:

Must comply with the California Vehicle Code and Stanford University driving requirements. Demonstrates the ability to work well with Stanford colleagues and clients. Demonstrates commitment to personal responsibility and value for safety. The expected pay range for this position is $68,848 to $80,000 per annum. How to Apply: We invite you to apply for this position, please submit your resume and a one-page cover letter along with your online application. Stanford is an equal employment opportunity and affirmative action employer. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. #J-18808-Ljbffr Convention Industry Council - CIC

Job Tags

Outdoor, Shift work, Weekend work, Afternoon shift,

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