Job Description

Under the general direction of the Vice President of Operations and Director of Facilities, the Facility Manager will be responsible for the strategic planning and daily operations for buildings campus wide. This includes leading the budgeting, financial management, and forecasting of facility operations in collaboration with the Maintenance Manager, to determine deferred maintenance activities, track vendor performance and key performance indicators for building operations. In this role, the Facility Manager is expected to ensure a functional and safe environment for patients, staff, and visitors.

FACILITY MANAGEMENT RESPONSIBILITIES:

• Oversee day-to-day operations of facilities, including maintenance related to building infrastructure and life safety, security, supply chain, and housekeeping services.
• Develop facilities policies and procedures.
• Developed and managed facilities condition reports for property portfolio.
• Work with the Maintenance Manager to ensure facilities are well-maintained.
• Ensure compliance with all regulatory standards and safety protocols, including Department of Public Health standards, OSHA, NFPA, and Joint Commission requirements.
• Prepare for and facilitate regulatory inspections, including upkeep of daily logs and reporting as required by the Joint Commission.
• Develop and manage the facilities budget to track expenses and identify cost-saving opportunities.
• Prepare financial reports and forecasts for facility-related expenditures.
• Manage facility improvement and renovation projects, from planning through execution.
• Coordinate with the Maintenance Manager, contractors, and vendors to ensure quality and timely completion of projects.
• Develop and maintain emergency response plans for facility-related incidents.
• Conduct drills and training to ensure staff readiness for emergencies.

SKILLS AND ATTRIBUTES:

• The ideal candidate will have a strong working knowledge of building systems, including HVAC, electrical, plumbing, and life safety systems.
• Excellent leadership, organizational, and communication skills, with a focus on team collaboration.
• Working knowledge of regulatory requirements and standards in healthcare facilities.
• Must be able to effectively handle multiple and shifting priorities and possess excellent time management skills.
• Proficient in facility management software and Microsoft Office Suite.
• Excellent verbal and written communication skills, with the ability to engage effectively with diverse stakeholders.
• May require on-call availability for emergencies.
• Physical demands may include lifting, standing for long periods, and working in various environments.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in Facilities Management, Engineering, or a related field preferred.
• Minimum of 5 years of experience in facilities management, preferably in a healthcare setting.
• Strong knowledge of building systems, including HVAC, electrical, plumbing, and life safety systems.

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